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Base Collaboration

Invite Members to Base

  1. Open the base and go to Base Settings → Invite → Members.
  2. Click Add Members.
  3. Click the field under Invite specific people.
  4. Enter one or more email addresses, comma or space separated.
  5. Under They join as, choose the role everyone in this invite receives. New invites default to Editor.
  6. Click Invite to Base.
You can only assign roles that are at most equal to your own role on the base.

The Base Members pane under Base Settings The Add Member to Base dialog Entering an address and choosing the role they join as

The same dialog offers Invite via private link as an alternative to inviting one address at a time: choose a role, click Create an invite link, and anyone who opens the link can redeem it to join this base. Joining a base through a link grants access to that base only. See invite links for restricting a link to an email domain, managing several links, and deleting one.

Workspace members inherit the role assigned at the workspace level unless a specific role is set at the base level. You can also invite users directly to a base without broader workspace access — ideal for external partners or temporary contributors.

Invite Teams to Base ☁

  1. Open the base and go to Base Settings → Invite → Members.
  2. Click Add Teams.
  3. Select one or more teams from the dropdown.
  4. Choose a role — Editor, Commenter, Viewer, or No Access.
  5. Click Add Teams.
Teams cannot be assigned the Owner role at the base level. When a team is invited, all its members inherit the assigned base-level role unless overridden by an individual role.

Picking a team in the Add Teams to Base dialog The Add Teams dialog ready to confirm

To learn more about creating and managing teams, refer to the Teams documentation.

List Base Members and Teams

The Members page displays all users and teams with access to the base, including their role and date joined. Roles inherited from the workspace are labelled Role inherited from workspace.

The Base Members list showing members and a team

Modify Roles for Members or Teams

  1. Click the role dropdown next to the member or team.
  2. Select a new role — Owner, Creator, Editor, Commenter, Viewer, App User, No Access, or Inherit. Each option carries a one-line description, and the change takes effect immediately.

Changing a member's base role

You can only assign roles that are at most equal to your own role on the base.

Role Precedence

When a user has multiple role assignments through both team and individual access:

  • Individual explicit role takes precedence over team-assigned role.
  • Base-level roles override workspace-level roles.
  • In case of multiple team roles, the highest permission applies.

Learn more about effective role resolution.

Remove or Revoke Base Access

Deny Access

To block a user or team from accessing the base:

  • Click the role dropdown next to the member or team.
  • Select No Access.

Revoke Explicit Assignment

To remove a base-level role and fall back to workspace or team inheritance:

  • Click the role dropdown next to the member or team.
  • Select Inherit.
Use No Access to explicitly block access. Use Inherit to remove the base-level assignment and fall back to workspace or team role.

Availability

  • Teams are available on NocoDB Cloud (Business plan and above) and licensed self-hosted deployments (Scale plan and above).
Tags:CollaborationBasesMembersTeamsInviteRolesPermissions

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