Version History

Version History records a snapshot of a document each time the document is saved. Use it to see what changed between versions, and who edited what and when. You can also restore the document to any earlier version with one click.

Version History modal with the version list on the right and the document preview on the left

Open Version History

Open the document.
Click the ⋮ menu in the top-right of the page header.
Select History.

The history opens in a side-by-side modal:

The left pane shows a preview of the selected version.
The right pane shows a list of all recorded versions, newest first.

When the modal opens, it selects the most recent version (the current document) automatically.

How Versions Are Recorded

NocoDocs records a new version each time the document is saved. It tracks three kinds of saves:

Source	When it's recorded	Label in the list
Edited	Auto-save while you type	`{author} edited`
Saved	An explicit manual save	`{author} saved`
Restored	Someone restored an earlier version. It replaced the current content.	`{author} restored`

The top row always has the label Current version · <author>. This shows you which version is live.

Auto-save coalescing: While you edit, NocoDocs merges consecutive auto-saves into one version. This applies only to saves by the same author in the same browser tab. The time window moves with each save. A save within two minutes of the previous save extends the same version row. After a longer pause, NocoDocs closes the row, and the next save starts a new row. Manual saves and restores are never merged and always make a new row. When several people edit a document together, NocoDocs never merges edits by different authors into one version. Each author's editing session gets its own entry, so the history always shows who changed what.

Compare Versions

When you select an earlier version, NocoDocs highlights the changes between that version and the version immediately before it:

Highlight	Meaning
Green	Text, blocks, images, attachments or embeds that were inserted at this version.
Red strikethrough	Content that was deleted at this version.
Amber	Changes to formatting only (bold, italic, highlight, link and so on). Put the pointer on an amber span to see which mark changed.
Title rename	If the document title changed at this version, the preview header shows the diff inline, with the same green and red highlights.

To go through the changes one at a time, use the ↑ / ↓ arrows in the modal footer. The counter next to the arrows (for example, 2 / 5) shows your position in the change list.

Version history diff with green insertions, red deletions, and the change-step counter

When the title changes at a version, the change shows inline in the preview's H1. The old word has a red strikethrough, and the new word has a green highlight.

Preview header with the title rename rendered inline as "Q3" struck through and "Q4" highlighted

When you put the pointer on a formatting change (amber highlight), it shows the mark that was added or removed. Thus you can see if it is bold, italic or a link, without a search through the full diff.

Hover tooltip on an amber span reading "Bold added"

A replacement counts as one change, not two. A replaced image, a replaced attachment or a rewritten paragraph moves the counter by one step.

Restore a Version

In the right pane, click the version you want to restore.
Click Restore in the modal footer.
In the dialog that opens, confirm the action.

Restore this version? confirmation dialog with Cancel and Restore buttons

NocoDocs records the current document content as a new version, with source Edited. Then the content of the selected version replaces the live document. NocoDocs also records the restore as a Restored entry at the top of the list. Thus you can audit the restore, and you can also roll it back.

Restore is disabled when you select the top row (the current version). A restore of the current version to itself does nothing. The button becomes available again when you select an earlier version.

Who Can Restore

The roles that can edit the document can also restore a version: Editors, Creators and Owners. Viewers and Commenters can browse history and read earlier versions, but they cannot restore.

Role	Browse history	View prior versions	Restore
Viewer	Yes	Yes	No
Commenter	Yes	Yes	No
Editor	Yes	Yes	Yes
Creator	Yes	Yes	Yes
Owner	Yes	Yes	Yes

Locked Versions

Some versions are outside the retention window of your plan. When you select one, the preview pane shows an upgrade panel, not the document content. The panel:

Names the lowest plan with a retention window that includes the selected version.
Shows the retention window for each plan, and highlights the matching plan.
Shows an Upgrade now button (Cloud) or an Enter license key button (self-hosted).

Locked version with the Upgrade now panel and the per-plan retention list

You can upgrade, or apply a license that covers the age of the version. Then open the history panel again. You can now browse and restore the version that was locked.

Availability

Version History is available on Cloud and on self-hosted deployments. Your plan sets how far back the history goes. Refer to pricing for details.

Actions on Document: Rename, reorder, duplicate, move and delete documents.
Document Permissions: Control who can view and edit a document.
Export Document: Export a document to Markdown, HTML or PDF.